Attendance Policy

This attendance policy is written with due regard to the recommendations of the DCSF’s ‘Guidance on applying the Education Pupil Registration Regulations ‘ (Oct 2007) and the Kirklees Children & Young People Service ‘Term Time Holidays – Guidance for Schools (July 2008, revised Nov 2012)


It is well recognised that good consistent attendance at school is crucial to a child or young person’s future prospects. Missing school affects pupils’ attainment levels, disrupts school routines and can affect the learning of others. Parents, Staff and Governors at Crowlees School work together in partnership to ensure maximum attendance is achieved at all times.

Parents have a responsibility to ensure that their children arrive to school on time, and that their children attend school for the maximum number of sessions possible. Parents should inform the school as to the reason for any absence.

Attendance Registers

Attendance registers will be marked in accordance in line with DfE regulations. Registers will be kept using an online secure system (Integris) and will be available n the school site at all times.

The class register is a legal document, and is taken as soon as possible after to start of school. It is the class teacher’s responsibility to ensure this happens. Registers will be closed at 9.30am and 1.40pm on each day.

Registers will be kept up to date. When reasons for absence from school are determined, the appropriate symbols will be entered in to the register.

If any member of staff has serious concerns about a child’s absence, a telephone call is made to their parents, and if concerns continue, or absence is persistent, a referral is made to the school’s attendance officer as soon as possible. Attendance is then closely monitored.

Every effort is made to encourage the child to attend regularly. Absence from school is sometime unavoidable. The class teachers support attendance by promoting an ethos within the school conducive to attendance; a warm, safe and stimulating environment for all children.


It is essential that children arrive to school on time. The start of the session sets the context of the learning, and if this is missed, it may be difficult for the child to participate meaningfully in the session.  Any late arrivals must report to the school office where they will be registered as late. The school recognises that occasional lateness is unavoidable, and parents are encouraged to bring their child later rather than miss a day of school.

Authorised Absence

Permission for authorised absence can only be given by the Head teacher. Absences known about by the school, and which are accepted as being reasonable will be authorised. Examples are as follows:

  • Medical reasons, where the school has been notified
  • Visits to the doctors, dentist, hospital, opticians known in advance, although parents are asked to make appointments outside of school hours wherever possible.
  • Religious observance (in accordance with Kirklees LA Guidance)
  • Term time extended leave of which 10 days only have been authorised in exceptional circumstances)

Unauthorised Absence

This is an absence not known about by the school in advance, or is for an inappropriate reason. Examples are as follows:

  • Shopping or haircut
  • Sleeping in
  • Visiting relatives or trips to the airport
  • Extended leave which has not been authorised

New guidance issued by the DCSF states that, as a general rule, children should not be taken out of school for the purposes of a holiday. The guidance from Kirklees states that time off school for family holidays is not a right. Schools have discretion to allow up to 10 days absence in a school year in special circumstances. For example:

  • For service personnel and other employees who are prevented from taking holidays outside term time if the holiday will have minimal disruption to the pupil’s education
  • When a family needs to spend time together to support each other during or after a crisis.

Guidance states that holidays taken for the following reasons should not be authorised:

  • Availability of cheap holidays
  • Availability of the desired accommodation
  • Poor weather experienced in school holiday periods
  • Overlap with the beginning or end of term

Permission for extended leave will be denied if the child’s attendance pattern is considered by the Head teacher to fall below acceptable levels.

Permission cannot be given for holidays taken during assessment periods: the key Stage 2 SATs week in May and the Key Stage 1 phonics test in June.

It is for the Head teacher to determine if the request is reasonable. Each request will be judged on a case-by-case basis. The Head teacher will consider the following:

  • The reasons for the holiday
  • The wishes of the parent
  • The age & educational stage of the child
  • The time of year of the proposed holiday
  • The child’s overall attendance record


Where family holidays or extended holidays are taken without proper authorisation, the school may respond as follows:

  • Parents can be given a Penalty Notice or prosecuted for periods of unauthorised holidays.
  • Pupils who fail to return to school on the date they were expected can be reported to the LA department Children Missing in Education. After a 10-day period, the child can be deleted from the school register.

It is the LA, school and Governor’s view that, as a general rule, children should not be absent from school for the purposes of a holiday.

Download Holiday Request Form